⚠️ Vendor Registration Full – Waitlist Only

Thank you for your interest in joining ABA Advantage's 2nd Annual Sensory-Friendly Fall Festival November 22, 2025!

We're excited to collaborate with local vendors and sponsors to create a memorable, inclusive event for families in our community. To secure your spot, please complete the form below. We look forward to showcasing your products and services!

What's your Full Name? *

What is your BEST email address to reach you at? *

Sadly, email doesn't always go through. What is your Cell Phone Number *

Business Name *

What's your website or social media handles so that I can learn more about you?

What are you promoting or selling at the event? Be specific, especially for Marketplace Vendors to avoid similar vendors: *

I Consent to Receive Email & SMS Notifications, Alerts & Occasional Marketing Communication from ABA Advantage LLC. Message frequency varies. Message & data rates may apply. Text HELP to 602-461-8463 for assistance. You can reply STOP to unsubscribe at any time.

Vendor Booth Options

Resource Fair Vendor ($50)

For businesses providing information, services, or educational resources/products to the community.
Includes a 10x10 spot at the event.
Opportunity to add items to the swag bag.
Donate a Raffle Prize and get a $25 discount on your booth space!

Marketplace Vendor ($50)

For businesses showcasing products (e.g., handmade crafts, sensory-friendly items, food, beverages, etc.).
Includes a 10x10 spot at the event.
Donate a Raffle Prize and get a $25 discount on your booth space!

Sponsorship Tiers

Silver Sponsor ($150)
- Small logo on event signage
- Opportunity to provide promotional materials in event swag bags
Gold Sponsor ($300)
- All Silver benefits
- Medium logo on event signage, swag bags, and flyers
- A dedicated social media post highlighting your business
- Announced as a sponsor during the event
Platinum Sponsor ($500)
- All Gold benefits
- Large logo on event signage and marketing materials
- Logo featured prominently on the event banner
- Opportunity to speak briefly at the event (if desired)
- Prime vendor location at the entrance or choice of area

Which Level of Sponsorship would you like to support with? *

Interested in just Swag Bag? Want to bring brand awareness to our attendees but can't attend in person? Sponsor our Swag Bag! Your brand will reach the first 50 families through promotional items, and you'll leave a lasting impression

As a Platinum Sponsor I'd like to take advantage of the following perks (click all that apply): *

On site activation booth in premier location

Opportunity to speak to the attendees with the MC

Include an item/promotional material for the Swag Bag (50)

Thanks, but we wont be utilizing the above perks.

We are excited to host a Resource Fair for our attendees to introduce local business who offer support, guidance, or services that can benefit the Autism and Special Needs Community, often in fields like health, education, therapy, or community services.

Examples (but not limited to): Occupational therapists (OT), speech therapists, pediatric clinics, autism support organizations, educational programs, or schools.

I would like to participate as a Resource Vendor by: *

10x10 Booth Only

Swag Bag Sponsor Only

10x10 Booth and Swag Bag Option

We are excited to host a Marketplace for our attendees to introduce local small businesses to our community!

Vendor Market Place Options:

10x10 Spot -$50

10x10 Spot with a $25 discount for Donating a raffle prize with a value of $20+

10x10 Spot -$50 & Also interested in getting something in the Swag Bag!

Swag Bag Options *

Free Item Contribution - include your business cards, promotional items (pens, notepads, etc.), samples, or coupons in the swag bags at no cost.

$25 Sponsorship - All of the above, PLUS your logo included on the swag bag itself. Get your brand directly into the hands of attendees.

$50 Sponsorship - All of the above, PLUS: Website and social media shout-out before and after the event to highlight your business. Logo placement on the event’s website under the sponsor section.

We encourage you to promote this event on your databases and your social media platforms. The more we all promote the event, the greater success we all will have. Please attach a high res image of your logo here or email it to [email protected]

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EVENT SCHEDULE

Move-in day / Time

Saturday, November 22nd, 9 a.m. – 10:45 a.m.

Event day / Time

Saturday, November 22nd, 11 a.m. – 2 p.m.

Breakdown / Time

Saturday, November 22nd, 2 p.m. – 3 p.m.

** Please do not breakdown until the close of the event

EVENT SPECIFICATIONS

Booth Size

Booth areas are 10x10. All items related to your business must be confined to this space. ABA Advantage does not supply tables, chairs, or canopies. Canopies must be weight down.

Electrical

Not available.

Internet / WiFi

There are no special accommodations available to access internet. Please be prepared with hotspot connectivity, as needed.

Restroom Access

During the event, participants will have access to the restrooms located inside ABA Advantage.

Payment

Spaces are limited and it is first come, first serve based on payment.

Terms and Conditions for Vendors

1. Event Policy

This is a rain or shine event. All vendors are expected to participate regardless of weather conditions.
No refunds will be issued for vendor fees; all sales are final.

2. Liability

ABA Advantage LLC is not responsible for any injuries, theft, loss, or property damage incurred while participating in the event. Vendors participate at their own risk.
Vendors are responsible for securing their booths and merchandise at all times.

3. Set-Up and Tear-Down

Vendors are required to set up and tear down their booth during the specified times provided by ABA Advantage LLC.
Set-up must be completed no later than 15 minutes before the event begins, and booths must remain open until the end of the event.
Vendors are responsible for removing all personal belongings, equipment, and trash from their booth space upon event conclusion.

4. Assumption of Risks and Release

I recognize that there are certain inherent risks associated with participating in the event, and I assume full responsibility for any personal injury, loss, or damage that may occur.
I further release and discharge ABA Advantage LLC from any liability or claims arising from my use of or presence at the event venue, whether caused by myself, ABA Advantage LLC, or other third parties.

5. Indemnification

I agree to indemnify and defend ABA Advantage LLC against all claims, causes of action, damages, costs, or expenses, including attorney fees and other litigation costs, which may in any way arise from my use of or presence at the event venue.
This indemnification obligation applies to any injury, loss, or damage caused by me or by my property, as well as any actions of third parties.

6. Compliance and Conduct

Vendors must comply with all event rules, guidelines, and any applicable laws or regulations.
Any vendor engaging in inappropriate or unlawful behavior will be asked to leave the event without a refund.

7. Swag Bag Participation (if applicable)

To ensure swag bag items are included, they must be submitted to ABA Advantage LLC no later than Monday, November 17th.
Items not submitted by the deadline will not be included in the swag bags, and there will be no refunds of the sponsorship fee.

8. Product Sales

Vendors are responsible for managing their own sales, including handling all payment transactions, taxes, and customer service.

9. Insurance

Vendors are encouraged to carry their own liability insurance. ABA Advantage LLC is not responsible for providing insurance coverage for vendor booths.

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